Summer paving projects fail at the edges: missed notifications, skipped pre-cons, vague scope, no punch list. This checklist gives facility managers the structure to catch those failures before they cost the property money.
Pre-bid (60-90 days out)
- Condition assessment with photos and measurements.
- Drainage walk during or after a rain event.
- ADA stall, ramp, and route audit.
- Tenant/resident notification draft.
- Insurance certificates and bonding requirements defined.
Bid and award (45-60 days out)
- Apples-to-apples scope across all bidders.
- References from 3+ similar properties.
- Equipment list and crew size confirmed.
- Warranty terms in writing (not 'industry standard').
- Clear phasing diagram with dates.
Pre-construction (14-21 days out)
- Walkthrough with contractor, paving superintendent, and site contact.
- Final phasing map distributed.
- Tenant/resident notices delivered.
- Signage, cones, and barricade plan agreed.
- ADA route plan signed.
- Daily start/stop times confirmed.
Want this assessed on your property?
Free written pavement findings from the crew that does the work.
During work
- Daily morning check-in with paving foreman.
- Photo log of each completed area.
- Mix tickets retained.
- Compaction observations noted.
- Daily sweep of adjacent open areas.
Punch list (within 7 days of completion)
- Striping completeness and ADA stall geometry.
- Catch basin elevations and rings.
- Edge transitions to concrete.
- Surface temperature/scuff documentation.
- Final warranty paperwork signed and filed.
2026 Commercial Pavement Budget Planner
A contractor-built worksheet for budgeting parking lot and roadway work: cost ranges by scope, a condition-scoring sheet, phasing guidance, a bid-comparison checklist, and the questions to ask before you sign.
Common questions
How long should a punch list take to close?+
Most items within 14 days; weather-dependent items (final striping, sealcoat touch-ups) within 30.
What if we find a defect months later?+
Use the warranty. Document with photos, date, and original mix-ticket reference. Reputable contractors stand behind work; this is why references matter.
Do we need a third-party inspector?+
On larger projects, yes — especially for compaction testing. On smaller lots, a structured punch list and good documentation usually suffice.
Avello provides free commercial pavement assessments across the Hudson Valley. No obligation — you keep the documentation either way.